Information for EWU Departments

Hosting a Visiting Scholar

It is with great pleasure that Eastern Washington University’s School of Global Learning is able welcome international scholars through special exchange programs, as well as general programs for instructional faculty, researchers and postdoctoral fellows.

EWU sponsors Visiting Scholars in the following exchange visitor catagories: Short-term Scholar category (maximum 6 months), Research Scholar category (3 weeks to 5 years), and Professor category (3 weeks to 5 years). A minimum bachelor's degree is required for all categories.

If you or your department are interested in hosting a scholar, please familiarize yourself with EWU's Visiting Scholar Program and complete the Department Visiting Scholar Application. The application requires department and exchange visitor information. It is helpful to have all of the following information for the scholar readily avalable prior to beginning the application.

  • Name and preferred email
  • Home university/institution and educational/professional field
  • Exchange Visitor category (Short-term Scholar, Research Scholar, Professor)
  • Site of activity
  • Program dates
  • Activity of the scholar
  • Knowledge of scholar's educational background, English language proficiency, financial support, and any prior J-1 status. Note: this information will be confirmed with the scholar following initial application review.

The application will also require the scholar's current curriculum vitae or résumé and research, teaching or activity plan. The department may choose to include the department letter of invitation (signed by the Dean of the College or Department Chair) with the initial request, or provide the letter after the School of Global Learning has granted conditional acceptance to the scholar.

 

Important Points about Visiting Scholars

All Visiting Scholars are required to come on a J-1 Exchange Visitor Visa, with the assistance of  the EWU's School of Global Learning (SGL). The Visiting Scholar Advisor will work directly with the department and prospective scholar to document the proposed program, determine eligibility of the scholar for the visa, and issue the Form DS-2019 that the scholar will take to their visa interview. If the visa is granted, SGL will be the primary support for the scholar. We assist with housing, airport pick up, access to EWU systems and facilities, and orientation to Spokane and Cheney. The scholar will be required to attend an immigration orientation and communicate with SGL regularly to maintain their visa status. SGL will also reach out to the host department throughout the program to support the visit as necessary.

  • Scholars must show that they can cover their own expenses for the duration of their program. The cost of a program will depend on the amount of quarters that the scholar will be visiting. It is far less expensive to align program dates with our academic calendar. Note: The EWU department does not need to offer funds to the scholar.
  • All scholars are required to be enrolled in the EWU International Student and Scholar Health Insurance. This requirement is part of the visa regulations.
  • Housing for the scholar must be verified before any immigration documents will be issued.
  • If a scholar would like to visit during summer term, the EWU college or department representative must be able to oversee program activities.
  • Travel within the U.S. is permitted while the scholar is visiting; however, it must be pre-approved by SGL and not impact program activities. (e.g. Travel for a conference or research purpose is generally permitted; Personal travel that constitutes the majority of the visit violates the visa.)

 

Department Responsibilities

Academic departments and designated faculty member(s) work in collaboration with SGL to provide a mutually enriching professional and cultural experience for the scholar, university and regional community. Departmental responsibilities are as follows:

  • Provide official Letter of Invitation signed by the College Dean to the scholar outlining:
    • Name of college and academic department host,
    • Name of key departmental personnel responsible for the oversight of the scholar’s program
    • Dates and purpose of visit
    • Academic department’s expectations of the scholar to include proposed schedule for duration of scholar’s visit
  • Assign one college or departmental representative to oversee the scholar’s program. The assigned college or departmental representative will:
    • Hold regular weekly or biweekly meetings with the scholar, faculty members, administrators and SGL contact
    • Help organize the scholar’s schedule for teaching and other professional, cultural and community activities

In certain cases, the Academic Department may choose to coordinate all logistical support for the Visiting Scholar. Please notify Tiffany Picotte at tpicotte@ewu.edu if interested in this option.